Top tips for organising the perfect kitchen tea and bachelorette
Is there anything more special than being asked to be a bridesmaid for a close friend or family member? It’s such an honour to be involved in the lead-up to your loved one’s special day! If you’ve recently been roped in to be a part of a wedding party, you may be wondering how you should go about organising the perfect kitchen tea and bachelorette. Here are a few tips to get you started!
Determine any deal-breakers
Have a chat with your bride-to-be to find out whether there are certain things that would be complete deal-breakers. For example, some brides would be mortified to open gifts of lingerie in front of their elderly relatives, and others would run for the hills if a stripper had to arrive at the door. Square away those details before you make any plans that may derail your celebrations completely.
Send out a save-the-date ASAP
The first thing you need to do when planning a kitchen tea and bachelorette is to set a date. This can be done even before you’ve confirmed a venue. Just get everyone on your bride-to-be’s list of guests to block out the date on their calendar ASAP and send along the rest of the details as soon as it becomes available.
TOP TIP: It’s often easiest to host the kitchen tea and bachelorette to take place consecutively on one day. This way, attendees can decide whether they want to attend both events, or only want to partake in one or the other. Either way, you only need to send out one save the date, and guests won’t have to book out multiple weekend dates on their (often very full) calendars.
If you’re organising a kitchen tea and bachelorette in tandem, you’re going to need a spreadsheet, friend! Book some time to sit down the bride-to-be, so you can get the contact information of all the guests you need to invite. Create a document with each person’s name and surname, cell phone number and email address so you have access to all in one place. This will make it a lot easier to keep track of RSVPs, payments, etc.
Set a budget & ask for help
It’s a brand new decade in the 21st century, and nobody expects that the bridal party or their families have to pay for every event leading up to the wedding anymore. Feel free to ask guests to contribute to the budget of the big day. A reasonable contribution would be about R100 for attending the kitchen tea, and R100 for the bachelorette. This should help to cover the venue, eats and drinks, etc. Practically, these contributions should be collected up front, so there are no ‘no-show’ surprises on the day.
TOP TIP: Appoint a treasurer. When you’re in charge of organising an entire event, it can be almost impossible to keep track of payments coming into your account from a bunch of different guests. It helps to rope in one of the other bridesmaids to focus solely on the finances and sticking to a budget too, so you are free to keep your eye on the overall picture.
Manage your communication channels
If you choose to send out your kitchen tea and bachelorette communication via a WhatsApp group, be sure to manage the group settings so only admin members are allowed to comment on the thread (and make a point of stating so in your first communication to the group). If you fail to do so, the group can quickly turn into a ping-a-minute distraction fest, and members are bound to leave, which will complicate your communication efforts since you will then have to message them separately.
Following these guidelines will pave the way for easy, fuss-free event planning in the lead-up to your friend or family member’s big day. Keep an eye on the blog in coming weeks as we share more helpful advice on preparing for the wedding of your dreams! In the meantime, follow us on Facebook or sign up for our newsletter to stay in the know with regard to events, tenant specials, competitions and more!